Client Services
The importance of information management for building owners and operators
Information management and Building Information Modelling (BIM) underpins everything you do as an asset owner. When your data is structured, reliable and easy to find, it becomes much easier to plan capital works, manage risk, stay compliant and keep projects moving. When it is not, decisions take longer, costs rise and you carry more risk than you realise.
We help asset owners improve information management and Building Information Modelling (BIM) so estates, project and operations teams can trust the data they use every day.
Four Key advantages of Information Management for building owners and operators
01
Clean, Useable Data
Many clients still receive handover data as loose spreadsheets, PDFs or cluttered models that cannot be used in their Computer Aided Facilities Management (CAFM) system. Estates and FM teams then spend months trying to sort, retype and reconcile information before they can trust it.
We design information requirements and checks so asset data is structured correctly from the start. That means data drops that can be imported into your CAFM or asset register with minimal rework, giving you a usable system much earlier in the life of the building.
02
Clear view of maintainable assets early
Too often, maintainable assets only become visible at the end of the project, buried in manuals, incomplete schedules or inconsistent models. FM teams are then left trying to piece together what they are actually responsible for, with no time to prepare contracts or maintenance plans.
We help you define what a maintainable asset is for your organisation and build that into the model and data structures from day one. This gives you a clear, early view of plant, equipment and systems, so you can plan resources, service contracts and budgets before the building opens
03
Smoother handover into operations
Handover is still where many projects fall apart. Information arrives late, in inconsistent formats, and often does not match what your operational teams or systems actually need. That can delay occupation, cause duplicate surveys and mean critical assets are not ready to manage.
We work with you and your delivery teams to agree what handover should look like and to build checks into the project. By the time you reach completion, models, schedules and documents have already been tested against your standards, so operations can pick them up and use them without months of sorting and rework
04
Consistent standards across the estate
Different projects often deliver information in their own way, driven by whichever consultant or contractor was involved at the time. This leaves you with a patchwork of naming conventions, asset codes and document structures that are hard to manage at portfolio level.
We work with you to define clear, pragmatic standards for naming, coding and data structures and then build them into project requirements. Over time, every new project adds information in a consistent format, making it much easier to compare buildings, benchmark performance and manage a growing estate
Our client services
Lynefield support clients across many sectors, helping them get the most value from information management and Building Information Modelling processes by keeping things practical, focused and aligned to how their organisations actually work
Through years of experience, we understand the unique challenges our clients face, and provide services that are actually needed, through practical support, clear direction and a service that fits how their organisation works in real life.
Strategic Development
- Clear strategies that set out how information is created, managed and used across the asset lifecycle.
- Exchange, Project and Asset Information Requirements that tell delivery teams exactly what to produce and when.
- Discovery sessions to understand how your organisation works so requirements reflect real needs, not guesswork.
- Simple naming rules and protocols that make information easy to find and trust.
- Practical BIM protocol reviews so the process supports day to day work, not bureaucracy.
- Practical digital roadmaps that set the direction for your estate and projects.
Design And Implement
- Independent reviews of your system setup, structure and configuration.
- Portfolio and project audits that show how well information management is working in practice.
- User feedback that highlights real issues and barriers.
- Clear, prioritised actions that focus on what will actually make a difference.
- Support during internal or external audits so you are ready with the right evidence.
- Defined golden thread processes so roles, checks and handovers are understood.
Training, support and system administration
- Day to day support for users when they get stuck or need quick guidance.
- Administrator support for permissions, configuration and more complex system tasks.
- Routine checks to keep naming, metadata and filing consistent.
- Ongoing system housekeeping so templates and structures stay in good order.
- Straightforward guides, FAQs and “how to” notes to help users work confidently.
- Training sessions and upskilling for internal teams so they can take on more over time.
Enabling project success
- Process reviews to remove friction and make information management support delivery.
- Hands-on help during live projects to keep requirements on track and avoid surprises.
- Dashboards that show data quality and system performance at a glance.
- Project views that flag issues early in documents, health and safety records and change control.
- Programme-level insights so you can see and manage information risks across your portfolio.
Talk to us
Book a meeting
Speak to one of our consultants now to discuss how we can help your organisation improve its BIM strategy